Office 365 for your Group

Empower volunteers to succeed with the dynamic set of tools included in Microsoft’s Office 365 Nonprofit plans. Provide team members with free email and online document editing and storage. And with video conferencing, instant messaging, and your own Yammer site, you can bring teams together from everywhere.  Find our more here

What’s included in Office 365

For a full list of what apps are enabled on your Office365 account please log into the Office365 Portal .

As a general rule you get web versions of all the major applications, and desktop clients for Teams, Skype for Business, and Onedrive included (if not already part of your Windows 10).

Excel Spreadsheet Application
Word Word Processor
PowerPoint Presentations
Outlook Mail & Calendar
OneDrive Online File Storage
OneNote Notebook
Sway Interactive newsletters
Teams Common space for chat and video calls

And more, remember to log into your Office365 Portal to see the full range of apps including Skype forBusiness and Teams collaboration tools.

Getting Started

Free Software is available for use by groups from tt-exchange.

To obtain a copy of Office 365 this is what you have to do:

Register with tt-exchange on their Getting Started page.

You have to provide your:

  • Charity number (use the District Charity Number if your group doesn’t have one)
  • Copy of last accounts
  • Mission Statement (cut and paste from
  • Your charity address (The address of your HQ)
  • The email address that the charity commission holds for you
  • TT-exchange may wish to have a headed letter conformation from your group chairman that you are authorised to act on behalf of your group.
  • TT-exchange may want headed letter conformation from the District that you are a federated charity (email Craig if you need this).

One you have been accepted by tt-exchange you can go to the Office 365 software site and register with them.

Then you have to register for Office365.

You want to end up with the E1 plan – this takes a while to check eligibility so they will put you on a Trial version of E3 until the E1 approval comes through.

Office 365 Nonprofit E1 (unlimited users)

Notes from the Wesite:

The free offerings of Office 365 don’t include the full installed version of Office (which includes Word, Excel, PowerPoint, etc.). To supplement these free Office 365 plans, eligible charities can request donations of the latest version of Microsoft Office through tt-exchange.

You can see more information on Microsoft Office Standard donations here and more on Microsoft Office Professional Plus donations here.

Alternatively, eligible organisations can upgrade to the discounted paid plans, which offer the desktop Office apps. With these plans, your volunteers can use Office apps on up to five devices per user.

Learning more about Office 365

The internet has a wealth of free Office365 Training Resources, please find below some useful starters for 10, often the case is Google is your Friend, other search engines are available.

Office 365 Training Centre

Office Training Centre 


Office365 Tutorial

Put your phone down and what are you left with? Just teamwork, courage and the skills to succeed.’
Bear Grylls, Chief Scout Bear Grylls