Types of data a typical Scout Group might hold
There are probably many reason that your Scout Group collects and holds personal data. These could include:
Example – Advertising for new members could include: events, email campaigns, canvassing.
Want to join
Example – Potential new members and/or their parents or guardians communicate with you via:
email or other electronic means
- Young Person/Adult Information Form
Example – The Young Person/Adult Information Form is used to capture information about a young person or potential volunteer in order to begin the joining/appointment process, this could be via:
- web form
- paper form
Example – The young person, parent/guardian or adult volunteer are now active within your Scout Group.
Example – Scouting events are held frequently involving young people and adult volunteers.
These can be:
- sectional activities in a meeting place
- events or nights away
These events can require further data gathering, such as activity or nights away information and health forms completed by parents/guardians and adult volunteers.
Collection of sensitive data
Example – Young person and adult volunteer information is presented to The Scout Association periodically to allow for statistical analysis (eg annual census). This may include:
Example – At every meeting or event, the leader in charge is obliged for safety reasons to take a register of those attending the session.
Example – A requirement of being an adult volunteer in Scouting is to keep young people, parents/guardians and other adult volunteers updated. These are updates about weekly meetings, upcoming events and general Scout Group, District, County, Region or Country news.
Example – When a young person gets to a certain age, they go through the Moving On process to the next section. In most situations, they will have a new section leader. The young person can also leave Scouting at any point.