Types of data a typical Scout Group might hold

There are probably many reason that your Scout Group collects and holds personal data. These could include:

Marketing

Example – Advertising for new members could include: events, email campaigns, canvassing.

Want to join

Example – Potential new members and/or their parents or guardians communicate with you via:

email or other electronic means

  • face-to-face
  • Young Person/Adult Information Form

Information Forms

Example – The Young Person/Adult Information Form is used to capture information about a young person or potential volunteer in order to begin the joining/appointment process, this could be via:

  • email
  • web form
  • paper form

Members Activity

Example – The young person, parent/guardian or adult volunteer are now active within your Scout Group.

Events

Example – Scouting events are held frequently involving young people and adult volunteers.

These can be:

  • sectional activities in a meeting place
  • events or nights away

These events can require further data gathering, such as activity or nights away information and health forms completed by parents/guardians and adult volunteers.

Collection of sensitive data

Example – Young person and adult volunteer information is presented to The Scout Association periodically to allow for statistical analysis (eg annual census). This may include:

  • religion
  • ethnicity

Register

Example – At every meeting or event, the leader in charge is obliged for safety reasons to take a register of those attending the session.

Communications

Example – A requirement of being an adult volunteer in Scouting is to keep young people, parents/guardians and other adult volunteers updated. These are updates about weekly meetings, upcoming events and general Scout Group, District, County, Region or Country news.

Moving on

Example – When a young person gets to a certain age, they go through the Moving On process to the next section. In most situations, they will have a new section leader. The young person can also leave Scouting at any point.

Put your phone down and what are you left with? Just teamwork, courage and the skills to succeed.’
Bear Grylls, Chief Scout Bear Grylls